San Diego Management & Monitoring Program

Search the MSP through the MSP Portal

Instead of viewing the MSP as a static document, the MSP Portal allows users to search dynamically for background information; goals, objectives, and actions, for species, vegetation communities, and threats; and the current status of objectives and related projects. Users can search by topic or by spatial location. A PDF copy of the MSP is also available under MSP document.

Types of MSP Information and where to find it

All the pieces of the MSP document are available through the portal. Use the diagram below to link each document section with its place on the MSP portal.

Find MSP Information from a map (spatial search)

The MSP Spatial Search allows users to view selected species locations, preserve boundaries, and MSP Management Units. A side panel is activated by clicking on the map and provides details on the selected object and links to MSP information.

1. Navigate to the Spatial Search page through the MSP Portal by clicking Spatial Search.
2. On the map displayed, points represent detections of SL, SS, and SO species. (View an explanation of species categories in Volume 1 of the MSP, available in the MSP Portal).
3. Polygons shaded by bright colors represent conserved lands, symbolized by owner.
4. Polygons with a dark black border represent the MSP Management Units.
5. Zoom and pan around the map to find any desired location.
6. Click on the feature of interest.

When a species is selected...

The side panel will display the species name, occurrence information specific to the location selected, links to MSP information, links to the status of priority objectives, links to projects and library resources related to the species selected. Scroll down to view all the information available.

When an MU is selected...

The side panel displays the name of the preserve or MU, the owner and manager information (for preserve only), a list of species that occur in the selected area, and links to projects and library documents related to the selected feature. The list of species are separated by SL, SO, and SS species first, then VF and VG species listed by the associated vegetation community. The species name is an active link to a page displaying detailed information on the selected species.

To find objectives that are available for implementation and prioritized for 2014-2018, use the link titled, Status of Priority Objectives.

Note It is possible to select more than one item at a time. At the top of the right panel, you will see XX feature(s) selected. Use the “<Prev” and “Next>” buttons to scroll through all the selected items.

Find MSP Information based on a topic (topic search)

Topics include Projects, Species, Vegetation communities, Threats, and Preserves.

To find help on the any of the topic searches, view the related help topics, below.

Search for MSP Species

Selecting Species from the Topic Search will display a list of all the covered MSP Species.

1. Use the filters to narrow the species list by Taxon or MSP Management Category (SL, SO, SS, VF, or VG).
2. Type a species name into the quick filter to automatically narrow the list to a single species.
3. Use the button, Map these species, to view a map of point detections for all the species currently listed on the page. The map responds to the filters so be sure to narrow the list to only the desired species before using the map feature. Filter by either typing in the quick filter or using the taxon or Management category drop-downs.
   Note that it is also possible to map a single species by navigating to that species summary page.
4. Click on the species name to view the species summary page.

The species summary page contains the species common and scientific name, a link to the species profile, links to MSP documents, links to projects related to the species, and a list of documents about the species.

Search for MSP Vegetation Communities

Selecting Vegetation Communities from the Topic Search will display a list of all the covered MSP Vegetation Communities with goals and objectives.

1. Type the name of a vegetation community into the quick filter to automatically narrow the list.
2. Click on the vegetation community to view the vegetation community summary page.

The vegetation community summary page contains a map this vegetation button, links to MSP documents, a list of species associated with the vegetation community, and links to projects and documents related to the vegetation community.

Search for MSP Threats

Selecting Threats from the Topic Search will display a list of all the covered MSP Threats.

1. Type the name of a threat into the quick filter to automatically narrow the list.
2. Use the button, Map these threats, to view a map of all the threats currently listed on the page. The map responds to the filters so be sure to narrow the list to only the desired threats before using the map feature. Filter by typing a keyword into the quick filter.
   Note that it is also possible to map a single threat by navigating to that threat page.
3. Click on the threat name to view the threat summary page.

The threat summary page contains links to MSP documents, links to projects related to the species, a list of documents about the species, and other resources.

Track the status of objectives using SP-Tracker

The more recent MSP goals, objectives, and actions are available through the SDMMP Tracker database. Through the portal, users can search all goals, objectives, and actions by species, vegetation community, threat, or several other search criteria. Actions also have links to project information for projects that are working on or have finished the action.

1. From the MSP Portal, click on Track Progress.

   

2. Use the filter options to specify the types of objectives needed (see below for an explanation of each filter).
   • Multiple filters can be used to narrow the search results to a small, precise list.
3. Choose the Long or Short results format.
4. Click Submit.

Target: The target section refers to the 4 sub-volumes in Volume 2: Vol2A Preserve System, Vol2B Threats, Vol2C Vegetation Communities, and Vol2D Species. Choose one of these 4 options to find all the objectives for one of the sub-volumes. The next three filters will change based on the option selected in Target.

Threats: If threat is selected in the target filter, the second box will change to list all threat options. Choose from the list of available threats to view all the objectives for a particular threat.

Vegetation communities: If vegetation community is selected in the target filter, the second box will change to list all vegetation options. Choose from the list of available threats to view all the objectives for a particular vegetation community.

Species: If species is selected in the target filter, the second box will change to list all MSP species options. Choose from the list of available species to view all the objectives for a particular threat. When species is selected, users also have the option to select by Taxon Category or Species Management Category (see below).

Taxon Category: If species is selected in the target filter, the third box will change to list all the available taxon categories. This option is only available if species is selected, otherwise the box will be grey and not available. Choose from the list to find all the objectives for a particular taxa.

Species Management Category: If species is selected in the target filter, the fourth box will change to list all the available species management categories (e.g. SL, SO). This option is only available if species is selected, otherwise the box will be grey and not available. Choose from the list to find all the objectives for a particular management category.

Management or Monitoring: Choose either management or monitoring to view all objectives that apply to either management or monitoring.

• Action Status: Each action is given a current status that refers to the amount of work that has been done to accomplish the action.
• Available for implementation: means that no work has begun on the action and it is available for a future project.
• On hold: and waiting for precedent action/objective… means that it has not been started but projects should not yet focus on it. The reason or needed action/objective are not identified on the website, users should contact SDMMP for more information.
• In progress: means that a project is already working on the action, and a link to the project may be available.
• Completed: means that the action is done, and a link to the project may be available.
• Needs regional coordination: These actions require a coordination action that is beyond the scope of a land manager. Regional entities should focus beginning these actions and land managers should be aware that access or participation may be requested from them.
• Some occurrences are in progress: In some cases, an action may be in progress for a select MU or certain occurrences of the species, but is still available for implementation on other priority occurrences. For these actions, users should contact SDMMP for more information.
• Unknown: SDMMP needs more information on these actions in order to fill in this information. Please contact SDMMP if you have additional information.

Management Unit: Choose from the list of management units to view all the objectives that apply to a particular management unit.

Objective type: Objectives are grouped into like categories so users can find all the objectives of a certain topic regardless of species. For example, select GEN to find all the genetic objectives for all species.

Year Prioritized: Choose a year (2017-2021) to view objectives that are prioritized to have work done in a particular year.

Preserve: Choose from a list of preserves to view all the objectives that are possibly relevant to a single preserve. This list is likely over inclusive and should only be used as a list of possibilities, not a comprehensive plan for each preserve.

Short: The short results will show a table that contains the objective code, status, implementing entity (if known) and the years it is prioritized. This does not include action or objective text and is only for a quick reference.

Long: The long results provide all the relevant information about each goal, objective, and action including the full text for objectives and actions, action status, links to projects, and success criteria. See the diagram below for more information.

Find Priority objectives that are available for implementation

SDMMP typically releases a list of prioritized objectives that are available for implementation before the Transet land management grant program. This is information is now available anytime through the Tracker database.

1. From the MSP Portal, click on Track Progress.
2. Set the filters to: “Action Status” to “Available for implementation” and “Years Prioritized” to the current year.
3. Select Long or Short Results.
4. Click Submit.

Find out about Projects throughout the region

SDMMP’s partners are performing a number of projects throughout the region to promote native habitats and species, monitor the impact of changes in the landscape, and restore natural ecosystems to the preserve system.

The project list is easily accessible from the homepage by clicking View Projects. Users can narrow the list of projects displayed by using the filter options. Project details, protocols, maps, personal, and data is found within each project’s metadata.

See below for an explanation on project groups.

Use the filter options to find Projects

1. Use the first two dropdown menus to choose an MSP species or vegetation community.
2. Use the Categories dropdown to find projects about a similar topic.
3. Use the Preserves dropdown to find projects that are associated with a specific preserve.
4. Set one or several filters and click Submit.

Project Groups

Many management and monitoring activities contain several components or tasks that each use different protocols but are unified by a common goal or objective. Because a project is defined as an activity using a single protocol, each of these tasks are added as a separate project. But these projects can be grouped together to indicate that they were done as a single effort.

A Project Group is identified with a light grey bar that contains the group title and a description that applies to all the individual projects listed below. The individual project titles are listed in blue and contain a description that is unique to that component.

Find details, documents, and data for Projects

1. Click on the Project title from the Project list page.
2. Use the diagram below to understand each field in the project’s metadata.

Registered users are able to create a new project or edit information on projects, where they have permission.

In order to add or edit project information, each user must register for a unique account. Only users given permission to a specific project are able to edit information.

Get started on a new project

1. Create an account by clicking on the Log in button on the top navigation bar.

   

2. Click the User account icon to view user-specific information.

   

3. In the Controls panel, click Projects then click Add new projects.

   

4. Fill in the project name and any other optional fields.
5. Click Insert.

Open a project’s metadata editor

1. Once a project is created, the project owner will see it listed in the manage projects section.
2. In the Controls panel, click Projects then click Manage Projects.

   

3. Click on the Manage project metadata icon, located to the right of the project name.

   

Edit a project’s metadata

1. The top section of a project’s metadata includes: Project name, Project type, Project Category, Description, Protocol/methods, Sampling techniques list, Map data URL, Notes, Start dates, End dates, Report dates, Current stage, whether a final report is available. The edit these fields, click the Edit Project Metadata.

   

   • Fill out the necessary fields. Once the fields are complete, click Update.
2. The second section includes information regarding the project’s location. The Project Spatial Boundary is only intended to show a general outline of the project location. This should not include specific sample sites or plots.
   • You can either draw a boundary by hand, upload a KML, or select a preserve from a list (coming soon).
   • To draw a boundary by hand, select Draw Boundary. Follow the instructions in the subsequent screen.

     

   • To upload a KML, click Browse KML. Navigate to the correct file and click Open. Then click Attach KML.
   Note that you must click Attach KML after opening the file or it will not be added to the project.
3. Related MSP Actions. The next section contains a tool to link the project to the associated MSP Actions.
   • Click Manage Actions.
   • Use the filters at the top to search through the MSP actions.
   • When you have located the correct action, click Add to project.
   Note This search tool does not contain information on the objective or goal. It is suggested that you first identify the correct action through the portal tracker search: https://sdmmp.com/tracker.php.
4. The next section contains a place to upload documents associated with the project. These can be any type of file. If you are including a spatial layer file, you should zip all the contents together and upload as a single zip file.
   • Click Browse files.
   • Navigate to the correct file.
   • Click Open.
   • Then Click Attach documents (or Attach data files or Attach Photos).
   Note Documents, data, and photos contain their own set of metadata. Once the file is uploaded, click on the name of the file to open the file’s metadata. For documents, this will include adding a title, authors, abstract, and year.

   

   Project documents: Documents include PDF reports, contracts, scopes of work, etc. These documents will be searchable through the SDMMP library.

   Project data files: Data includes field sheets, GIS files, raw data tables, etc. The data files are not accessible through the SDMMP library. Users can only download data files through the project page.

   Project photos: Photos appear on the top of the project page. They can contain any aspect of the project that you want to show. Photos are not accessible through the SDMMP library.

5. Project Personnel. Enter information about the personnel conducting this project. To enter a name, click in the blank space next to the desired role. Begin typing the person’s name. It will automatically begin searching for the correct name. Select the name from the drop down list.

   Note You must enter at least 3 letters to begin searching. In general, 3-4 letters is best. If the person is not listed, click Add new Personnel to add them to the database.

   

   Note You must click Update personnel once all the names have been added in order to update the list.

   

6. Next enter the target species, vegetation communities, and threats. These are all dropdown lists. Choose from the list provided. Be sure to click the update button once all the items are added.

   

   

7. The final item allows you to list this project within a project group (also called umbrella project). Choose an umbrella project from the dropdown list. Be sure to click Update umbrella projects once it is selected.

   

Submitting a project

1. When all the relevant metadata fields are filled in and verified by the project creator, the user may select Submit Project, located at the very bottom of the Edit Metadata page.
2. Project information will not be publicly available until the project has been submitted and reviewed.
3. Once the Submit Project button is clicked, the SDMMP data steward will be notified to review the project.
4. When the project is approved by the SDMMP data steward the project metadata will be available on the public site and will not be open for further editing. (See the section, “Re-opening a project for edits” for information on making changes after a project has been submitted.)

Adding users to a project

1. Log in and view the Manage Projects page.
2. When a user is the owner of a project, the manage users icon will be present. Click on the icon to add users and update user permissions.

   

3. Under users, click the down arrow to view a list of registered users. Select the desired user from the list.
4. Change the yes/no boxes under Owner, Edit metadata, and Edit data to add permissions for the new user. View the list below for a description of each type of permission.

   

5. Once the permissions are set, click Add or Update.

Owner: Any user listed as an owner may add new users and change the permissions of any user.

Edit metadata: Users with Edit Metadata permission may change or add any metadata field.

Edit data: Users with Edit Data permission may change or add project data.

Re-opening a project for edits

Projects that are available to the public cannot be edited without re-opening the project. Once a project is re-opened for edits, it is not available on the public site until it is re-submitted and reviewed.

1. For a submitted project, click on the Edit Metadata icon on the Manage Projects page.

   

2. A message will appear informing the user that this project cannot be edited without requesting permission to re-open the project.

   

3. Click on the words, data steward.
4. This link will open an email addressed to the SDMMP data steward. Be sure to include in the email, your username and the exact title of the project that needs to be opened.
5. Once sent, the data steward will correspond with the user with further information.

Search for documents in the Library

Each document is accompanied by file metadata. The metadata describes citation information (e.g. title, author, and date), keywords, tags for species, vegetation communities, and threats, and file notes.

Use the search and filter options

1. Use the top navigation bar, choose Resources, then Library.
2. Use the filters to choose an author, publisher, year, or article type.
3. Use the search to type keywords.
4. Keywords could include species names, vegetation communities, threats, or preserves.
5. Click on Submit to view the results.

Understanding your search results

1. Quickly scan for the most recent documents by using the year, highlighted in green.
2. Identify the document type, listed in a blue box.
3. Read the document abstract. If you wish to view more than what appears, click read more.
4. Click on the article title to view the document’s full metadata.

Download a document

1. Once in the document metadata view, click the document name, listed under Download Document.

Upload a document to the Library

1. Create an account by clicking on the Log in button on the top navigation bar.

   

2. On the top navigation bar, select Resources, then Library.
3. Click the button, +Add new article.
4. Select an article type. The metadata fields associated with the article type will be displayed below.
5. Fill in all the relevant information. Click the info button next to each field for more information.
6. The required fields include Article name and restriction level. High priority fields include author, abstract/summary, year, keywords, and a file upload.
7. Once the fields are complete, Click Insert.

Environmental Datasets Map Viewer

A map viewer is a software program, accessed from a webpage, which displays a specific set of spatial layers and allows users to access tools to investigate the layers interactively. Because the map viewer simply displays spatial information, multiple viewers can be used to display different combinations of same layers. A spatial layer is a collection of related objects (or features) that can be viewed through either an online or desktop viewer. Note that this viewer does not contain MSP 2014-2016 Priorities.

1. Use the top navigation bar, choose Resources, then GIS map viewer.
2. Use the diagram below to understand the various tools available.

View Recent Announcements

Many SDMMP partners contribute to the announcements section.

Use this section to discover links to videos or news articles, job postings, calls for proposals, or the results to recently completed projects.

View the most recent announcements on the homepage.

Simply scroll to the bottom of the homepage.

Click on the announcement title for more information.

Announcements may contains links or documents to download.

Find upcoming events

1. On the homepage, click View Monthly Calendar.
2. Click on the event title in the calendar view or from the quick list of upcoming events on the right.
3. Use the forward and backward arrows to scroll through different months.
4. Calendar pages will provide the event address, topics, and agendas where available.
5. For past events, the calendar page will provide power point presentations where available.

Find Information about Grant Opportunities

This section includes information about all the known grants. Many will not be currently receiving applications.

1. In the top navigation bar, select Resources, then Grants.
2. Scroll down to view the full list of grants.
3. Grants that are currently accepting proposals are indicated by the text, “-Open Now”.
4. Click on the name of the grant for more information.
5. Information typically includes the Request for Proposals (RFP), samples of past grantees, and links to contact or submission information.
6. Contact SDMMP to request a grant be added or updated.

Learn about SDMMP

This section contains the SDMMP Mission and Vision statements, a description of SDMMP tasks and goals, a list of SDMMP partners, and contact information for each SDMMP team member.

1. Use the top navigation bar. Choose About, then Mission & vision.

Reporting Errors

If you noticed an error or would like to report an issue with the website’s functionality. Please be sure to take a screenshot of the page with the error. Email the website steward the screenshot, a description of the task you were attempting to perform, and a summary of the issue. We encourage and appreciate all feedback from our users.